Q. 2009-03-2 March 2nd 2009 PC RegularA. ALMENA TOWNSHIP PLANNING COMMISSION
MEETING MINUTES
MARCH 2, 2009
Members present: Chairman Brian Rumsey, Marv Flick, Matt Moulds, Steve Manning, Bill Van Tassel, Ron Marvin, and Nina Consolatti. 1 Representative from Tapper Propane was also in attendance.
I CALL TO ORDER - The meeting was called to order at 7:03 p.m. by Chair
Rumsey.
II APPROVAL OF AGENDA –
MOTION: Motion by Bill VanTassel to approve the agenda as presented, second by Nina Consolatti Motion approved.
III CORRECTIONS AND/OR APPROVAL OF FEBRUARY 2, 2009 MEETING MINUTES - MOTION: Motion by Ron Marvin to approve the meeting minutes of February 2, 2009 as presented, second by Marv Flick Motion approved.
IV PUBLIC COMMENT FOR NON-AGENDA ITEMS – No Public Comment
V NEW BUSINESS
1. Preliminary Site Plan Review: Tapper Propane LLC/Howard Overbeek
Received was a preliminary site-plan from Tapper Propane. Proposed is a propane filling substation, located on M-43 at the site of the former Cherry Tree Homes, located within the Conservation Commercial District. The proposed use is not listed as either a principal or special use in the CC district, a special use permit will be required. The PC proceeded to go through the Preliminary Site-Plan Review dated February 24, 2009 prepared by AGS.
Mr. John Tapper Jr. was in attendance, representing Tapper Propane. This site would only be accessed by personnel. Approximately once per week a Tapper Propane truck will deliver propane to this site and through out the winter Tapper Propane delivery trucks will be refilled approximately 1-2 times per day. No commercial business/transactions will be conducted at this site and no staff will be on-site. The PC members agreed that due to no new impervious surfaces being laid a new topography and soil boring would not be required. The applicant is requested to show the direction of run-off on the final site-plan plans using slope arrows to confirm that run-off is contained on-site. The signage was discussed, it was agreed by the PC members that all tanks (large or small) containing Tapper Propane stickers, visible to the general public will be considered signs and that a maximum of 100 square feet of signage is allowed along M-43.
MOTION: Motion by Matt Moulds to recommend to the Township Board acceptance of the Tapper Propane, LLC preliminary site-plan with these findings based upon review by the zoning administrator (refer to Preliminary Site-Plan Review dated 2/24/2009)
1. 20.07 (B)(1)(g) Applicant will provide operation descriptions (distribution use only), location, number of tanks and fencing detail for final submission.
2. 20.07(B)(1)(g) Applicant will confirm whether the existing office space will be utilized in operation for final submission.
3. PC will confirm acceptance of the received survey with the zoning administrator. If this is not accepted by the zoning administrator the applicant will provide an acceptable survey for final submission
4. 20.07(B)(2)(b)(c) The PC will waive the requirement of a new topography and soil boring. The applicant will indicate drainage using slope arrows for final submission.
5. 20.07(B)(2)(j) No parking is required
6. 20.07(B)(2)(j)
20.07(B)(2)(k)
A. Applicant will provide traffic circulation information related to delivery and filling activities, with dimensions related to existing drive surfaces and loading/unloading spaces for final submission.
B. Applicant will amend plan to fit the required loading/unloading area of a minimum of 10 feet wide and 80 feet long for final submission.
C. Applicant will amend plan to locate the fill riser outside of the a minimum of 200 feet from the centerline of M-43 and show dimensioned loading/unloading space outside minimum setback and outside traffic lanes on access drive for final submission.
G. Applicant will verify paved surface for all drives accessing loading/unloading area and provide description of all lighting to be provided for final submission.
J. Applicant will verify and indicate that the proposed use is a distribution center only, not catering to the public at this location.
7. 20.07(B)(2)(n) The applicant will provide location of utilities for final submission.
8. 20.07(B)(2)(p) The applicant will show proposed signage (either on tank or a roadside sign) for final submission.
9. 20.07 (B)(2)(s) The applicant will indicate that no solid waste disposal method is needed (or show placement, if it is needed) for final submission.
10. 20.07 (B)(2)(t) The applicant will verify that any and all requirements of other government agencies have been met. Applicant will also verify if there is a minimum 50 foot setback from all property lines as well as any containment regulations and amend plan to comply to this regulation for final submission.
11. 20.07(B)(2)(y) The applicant will provide documentation of approvals granted by other regulatory agencies for this project for final submission.
Second by Ron Marvin. All members voted in favor, motion approved.
Motion by Steve Manning that the Planning Commission address the zoning administrator for a clarification in regards to the use and that if, after the PC consults with the zoning administrator, the proposed use is determined to be a permitted principal use as a public utility, the PC recommends to the Township Board a special use permit will not be required, second by Ron Marvin. All members in favor, motion approved.
VI OLD BUSINESS
1. PC By-Law Review
PC members will review the current by-laws, the example of new by-laws provided by Planner Greg Milliken, and this subject will be discussed at the next regular meeting along with the annual report.
VII ZONING ORDINANCE REWRITE WORK SESSION
1. Schedule a Joint Board Meeting: Township Board Liaison, Marv Flick, reported that the Township Board has requested that the joint meeting be held on Monday, April 13, 2009 at 7pm. All members agreed upon this time and date.
VIII ADJOURNMENT -
MOTION: Motion to adjourn by Matt Mouldsl, second by Marv Flick. Motion passed. The meeting adjourned at 9:14 p.m.
