Q. 2009-06-01 June 1st 2009 PC RegularA. ALMENA TOWNSHIP PLANNING COMMISSION
MEETING MINUTES
JUNE 1, 2009
Members present: Chairman Brian Rumsey, Marv Flick, Matt Moulds, Steve Manning, Bill Van Tassel, Ron Marvin, and Nina Consolatti. Professional Planner Greg Milliken was also in attendance.
I CALL TO ORDER - The meeting was called to order at 7:01 p.m. by Chair
Rumsey.
II APPROVAL OF AGENDA –
MOTION: Motion by Matt Moulds to approve the agenda as presented, second by Bill Van Tassel Motion approved.
III CORRECTIONS AND/OR APPROVAL OF MAY 11, 2009 - MOTION: Motion by Marv Flick to approve the meeting minutes of May 11, 2009 as presented, second by Marv Flick Motion approved.
IV PUBLIC COMMENT FOR NON-AGENDA ITEMS – No Public Comment
V PUBLIC HEARING: TAPPER PROPANE, INC. SPECIAL USE PERMIT
The purpose of this public hearing is to hear comments regarding a special use application from Tapper propane, Inc. Proposed is a bulk propane distribution center in the Conservation Commercial District. The land owner, Sid Roschek was in attendance and stated that Tapper Propane, Inc. has signed a lease for use of the property. At this time neither the applicant, Tapper Propane, nor the project architect, Howard Overbeek were in attendance. It was the consensus of the commission members that the public hearing be tabled until later in the meeting to give them time to arrive.
VI ZONING REWRITE WORK SESSION
Professional Planner, Greg Milliken present the Planning Commission with the changes they had requested from the previous meeting. The changes were discussed.
V (continuation of) PUBLIC HEARING: TAPPER PROPANE, INC. SPECIAL USE PERMIT
The Tapper Propane, Inc. Special Use Public Hearing was revisited. The hearing was opened to the public for comments. There were no public comments. The hearing was closed to public hearing was closed for public comments at 7:48 PM. The commission went through the review summary for the Special Use Permit and Site Plan, as submitted by the zoning administrator on May 22, 2009.
Per the zoning administrators review:
The most recent site plan drawing has included an area on the west side of the pond for outdoor display, labeled “Meyer Wood Display”. It was the consensus of the commission that this display has no bearing on the Tapper Propane business and that additional information was not needed on the site plan.
The applicant has not provided a definitive description of the operation. It was the consensus of the commission that this condition is met with the statement in paragraph 5 of the Notes section.
The applicant should confirm whether the existing office space will be utilized in operation. It was the consensus of the commission that this condition is also met with the statement in paragraph 5 of the Notes section.
A survey has not been made available for review. It was the consensus of the commission that this condition has been met with the provided property description and map.
Dimensions and radius of the truck turn-around should be provided. It was the consensus of the commission that this condition has been met with the information provided.
Complete description of operation and potential use of building required to finalize evaluation of parking. If the public will not be permitted/invited onto property, and no employees will work at the site, other than to fill delivery trucks/pick up residential tank, it would appear that parking is adequate. It was the consensus of the commission that that the parking shown is adequate for this site plan.
Applicant should provide dimensioned representation and location of any signage on the site or on tanks. This condition has been met with paragraph 4 of notes on drawing.
No additional information has been provided regarding regulation by other government entities. Applicant should provide documentation or statement that no additional regulatory review exists. The applicant must meet this requirement for final approval.
MOTION: Motion to by Steve Manning to recommend to the Township Board approval of the Tapper Propane, Inc. Special Use Permit and Final Site Plan with the condition that Sections 20.09(J) – Site Plans shall conform to all applicable requirements of State and Federal Statues, rules and regulations and approval may be conditioned on the applicant receiving required State and Federal permits or approvals before final approval is granted, and 20.09 (M) – Site plans shall fully conform with applicable fire safety and emergency vehicle access requirements of the State Construction Code and/or local Fire Code and Fire Marshall, second by Marv Flick.. A Roll Call Vote was taken: Ayes 7 – Nays 0 Motion passed.
VI (continuation of) ZONING REWRITE WORK SESSION
The commission discussed the proposed Almena Settlement District and adjusted the northern boundary line. An official map will need to be done for proposal
prior to the public hearing. It was suggested that for ease and economical reasons, we may want to contact Ted Thar, the County GIS Coordinator. Nina will set up and meet with Ted Thar for creating a new zoning map.
It was the consensus of the commission to tentatively schedule the Zoning Ordinance Public Hearing for August 3. A notice of this tentative date should be included in the Summer Newsletter. The confirmation will be made at the next regular Planning Commission meeting.
Also received tonight was a memo regarding the rewrite form ZBA chair, Kristen Garceau. It was decided that the commission members will review this and it will be discussed at the next meeting.
VII OLD BUSINESS – none
VIII NEW BUSINESS –
MOTION: Motion made by Steve Manning to move the July Regular Planning Commission Meeting to Monday, July 13, 2009 at 7:00 pm, provided the planner will be able to attend (planner will notify secretary who will notify PC members and post change as required), second by Bill VanTassel. Motion passed .
VIII ADJOURNMENT -
MOTION: Motion to adjourn by Steve Manning, second by Bill VanTassel. Motion passed. The meeting adjourned at 9:35 p.m.
